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Medical Administration Assistant

Company: Veterans Affairs, Veterans Health Administration
Location: Columbia
Posted on: February 13, 2020

Job Description:

SummaryThis position falls under the Health Administration Service.ResponsibilitiesDUTIES: Medical Administration Assistant (Administrative Officer of the Day (AOD))The Administrative Officer of the Day (AOD) is the central point of contact after normal duty hours, and is responsible for all medical, legal and administrative functions of the health care facility. Coordinates all contacts received by the health care facility during irregular hours.Serves as the authoritative person during irregular hours on all issues involving tentative enrollment and eligibility decisions. Provides administrative guidance and advice to the Medical Officer of the Day (MOD), the Nursing Officer of the Day (NOD), and other clinical staff concerning administrative matters. Ensures the proper handling of patients' funds and personal effects for admissions and dispositions during his/her tour of duty. Assumes a key role in the health care facility emergency disaster plan, acting as the Incident Commander during other than normal duty hours. Works as a team with the MOD, NOD, and other officials to oversee the management of the health care facility during other than normal duty hours. Performs administrative functions necessary to release the remains of a deceased patient to the designated funeral home for proper burial. Assists the medical staff in obtaining permissions for post mortem examination, notifying Coroner's office in cases of unusual deaths. Assists the clinical staff in recording patient consents when necessary. Acts as a staff assistant in the Health Administration Service office, performing supportive activities for administrative matters (i.e. open dispositions, IVM uploads, pre-registrations, travel reimbursement, ambulance authorizations, clinic changes for provider call-ins, checking employees in/out on off tours, requests for information, etc.). Work Schedule: Rotating shifts, nights and weekends.Telework: Not AvailableVirtual: This is not a virtual position.Position Description/PD#: Relocation/Recruitment Incentives: Not AuthorizedFinancial Disclosure Report: Not requiredRequirementsConditions of EmploymentQualificationsNOTE: ON HOW YOU WILL BE EVALUATED, IN DESCRIBING YOUR EXPERIENCE IN YOUR RESUME, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/27/2020. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: To qualify for the GS 7 position you must possess at least one (1) full year of specialized experience equivalent to at least the next lower grade (GS 6). Examples of specialized experience at the GS 6 level include: experience as a Health Benefits Assistant, Advanced Medical Support Assistant, or similar position which deals with basic eligibility for care, registration and admission to the Medical Center for VA care. Work should have included working with VistA through the Graphic User Interface and appointment management. In addition to the above specialized experience, the GS 7 position requires specialized experience in working with fee basis, travel pay, and details/burial benefits. Experience must have prepared the applicant to perform the duties of this position independently with minimum orientation. The experience may have been obtained in private industry, local government, as a volunteer, etc., but must be directly related to the duties of this vacancy. You will be rated on the following Competencies for this position:Competency 1 - Knowledge of Veterans' benefits and eligibility for enrollment.Competency 2 - Ability to read, interpret and understand VA Directives, policies and procedures.Competency 3 - Ability to communicate effectively.Competency 4 - Ability in dealing with conflict and differences of opinion.Competency 5 - Ability to identify problems and develop appropriate methods for solution of complex issues. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires sitting and walking and occasionally the requirements to lift such objects as suitcases, clothing or medical charts.EducationThere is no educational substitution at this grade level. PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.Additional InformationReceiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.

Keywords: Veterans Affairs, Veterans Health Administration, Columbia , Medical Administration Assistant, Healthcare , Columbia, Missouri

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