Administrative Assistant - Fleet

Company: ADB Companies, Inc.
Location: Pacific
Posted on: February 22, 2021

Job Description:

DescriptionTo be a team member at ADB Companies you must support the company's mission, vision and values by exhibiting the following behaviors: excellence and competence, teamwork, innovation, respect, personalization and accountability.Position Title: Administrative AssistantClassification: Non-ExemptOur Mission: We are a customer-centric partner providing innovative solutions. The safety, well-being and career growth of our team members are the benchmarks of our success.Our Values: SACRIFICESafety - Accountability - Customer Centric - Return on Investment - Integrity - Family - Innovative - Community Involvement - EmpowermentPosition OverviewUnder the direct supervision of the Fleet Services Manager, the position provides administrativesupport to the Fleet Department.Roles And Responsibilities* Provide E360 System Admin duties as assigned* Enter outside vendor invoices* Create/Monitor various work orders* Add these invoices to cost ledger* Manage and administer all Alerts* Perform cost imports once that process is ready* Start building our reference parts list for units* Perform mileage imports once this is ready* Work on mileage offsets between E360 and Zonar* Verify technician daily time* Request missing unit info from Tech when you see WO open for it* DOT Driver file maintenance and complianceKey ResponsibilitiesZonar* Keep driver records updated* Reports* Missing/Manual Inspections* GPS health* Speeding alertsGeneral* Credit Card Statements* Depreciation Schedules across companies* All invoice related admin* Manage equipment claim form* Vehicle registrations and Apportioned registrations* IFTA Reporting* Perform other duties as assignedSUCCESS FACTORS:* High School diploma or its equivalent* Minimum of 3-5 years' experience in an administrative role* Proficient knowledge with Microsoft Office (Outlook, Excel, Word, Power Point)* Organized* Detailed Oriented----- work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines* Time Management - the ability to organize and manage multiple priorities* Problem solving----ability to find solutions to various administrative problems and prioritize work* Strong team player* Excellent verbal and written communication skills* Punctual* Able to work with minimum supervision* Commitment to company values* Ability to work under demanding conditionsPREFERRED SKILLS:* Associates degree or great is a plus* Minimum of 1-5 years' construction services experience is a plus* Working knowledge of construction documents (plans and specifications) is a plus* Knowledge of Microsoft Projects is a plusWork Conditions / Environment* Position requires the handling of construction phase documentation. Duties will require some handling/lifting of packages of drawings, books, etc. up to 50 lbs. and occasional overtime may be required.All candidates agree to complete a selection assessment and pre-employment drug screen.ADB Companies, Inc. is an equal opportunity employer and was recently ranked as one of the St. Louis' Top Places to work by the St. Louis Post Dispatch.BenefitsApplications Close Date Feb 17, 2021Education Level High School or equivalentExperience Level 1 yearBenefitsApplications Close Date Feb 17, 2021

Keywords: ADB Companies, Inc., Columbia , Administrative Assistant - Fleet, Administration, Clerical , Pacific, Missouri